Important Message from Elections Committee (Updated)

To all OTW members, the Elections Committee would like to extend our sincerest apologies.

After the close of the election, it was pointed out to us that we had an incorrect closing date in the ballot email sent out to voters. The dates in the voting instructions email and post – as well as in each tweet, tumblr post, website post, and graphic – were all correct. In the process of reformatting our ballot email to address questions submitted by members and to make it shorter and easier to read, the error was introduced and not caught during the review process. We’re very sorry for this oversight.

This year’s election was somewhat unique in that, from the very beginning of the candidacy period, the 3rd place candidate repeatedly stated his desire not to be elected. Voters strongly respected that request. It’s unclear to what extent any voter confusion may have affected the final tally, but given that voting slowed to a trickle after Saturday morning UTC, it’s highly unlikely that additional votes would have altered the final outcome. However, we as a committee feel strongly that any eligible member who wants to vote should get to do so, and we are deeply saddened that even a few members were unable to do so in time due to our mistake.

Unfortunately, it’s not possible to reopen the election itself, because the third-party voting software does not have an option for reopening an election once it’s stopped. We can’t accept additional ballots via other methods, because ballots must be fully anonymized for the privacy of members. For these reasons, we have no workable mechanism for accepting further ballots in this election.

Again, we apologize to anyone who did not get a chance to vote. We will take great pains to ensure this never happens again.

Update: We have found a technical solution, but it must be limited to people who actively attempt to vote. If you were affected by the typo and unable to vote in time, please email the Elections Committee address listed in your ballot email by 11:59pm UTC on September 29 to receive a new ballot and instructions.

2016 OTW Board Voting Now Open!

Simple Announce 2

The election has opened!

Every member who joined between August 24, 2015, and August 23, 2016, should have a ballot by now. If you didn’t get one, please check your spam folder first, then contact us via our contact form.

The election will run through 11:59 p.m UTC, Monday, Sept. 26; check this time zone converter to find out what time that will be for you.

Once you’ve voted, you can head over to Twitter and use the hashtag #otw2016 to let us know!

Members – Check Your Email for Voting Instructions

At this time, all eligible OTW members should have received an email linking to the voting instructions for 2016. The subject line was “Voting Instructions for Organization for Transformative Works (OTW) Board Election”. Please note that anyone who didn’t receive this email is not on the voter rolls this year and will not receive a ballot.

If you are a member and didn’t receive this email, please do the following:

  1. Check your spam folder.
    • If you use gmail, check your Social tab.
    • If the email is marked as spam, unmark it. Otherwise, you will not receive your ballot, as it will end up in spam as well.
  2. If no email is present, open your donation receipt and check the date.
    • To vote in this election, your receipt must be dated between August 24, 2015, and August 23, 2016, inclusive of both dates.
    • If you paid by check, your membership is measured by the arrival date of the check.
  3. If your donation was made during the eligible time period, make sure you checked the box to become a member. Membership is voluntary for those who donate at least $10; only members can vote.
  4. If you did become a member, make sure you neither marked any email from the OTW as spam nor opted out of OTW emails or last year’s ballot. If you did so and would like to vote this year, you’ll need to follow step 5 below.
  5. If you donated at least $10 during the eligible period and you checked the box to become a member, please fill out the Elections Contact Form and select the topic “Is my membership current/Am I eligible to vote?” Make sure to include the email you used when donating.
    • Membership has no connection to being a user of AO3 or Fanlore. Please don’t give us your AO3 or Fanlore username – we have no way of knowing who that name belongs to, and we don’t want to know.

Most importantly, if the voting instructions email bounces, gets marked as spam, or you opt out, you will not receive a ballot for this year’s election, and you may not receive a ballot next year. Similarly, if any of those things happened to last year’s election emails, you will not receive a ballot this year. Therefore, if you previously opted out of OTW emails or marked them as spam and would like to vote, fill out the Elections Contact Form and select the topic “Is my membership current/Am I eligible to vote?”

Priscilla Del Cima 2016 Q&A: Group 2

[Note: Candidates were limited to 300 words for each answer.]

5. The org and its projects have been exponentially growing the last couple of years. So much so even, that it seems no longer feasible for it to run on 100% volunteer efforts. Do you agree with this? If yes, and there was room in the budget for a paid contractor for a year, where and in what capacity do you think someone would be most useful?

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Kristina Busse 2016 Q&A: Group 2

[Note: Candidates were limited to 300 words for each answer.]

5. The org and its projects have been exponentially growing the last couple of years. So much so even, that it seems no longer feasible for it to run on 100% volunteer efforts. Do you agree with this? If yes, and there was room in the budget for a paid contractor for a year, where and in what capacity do you think someone would be most useful?

(more…)